Making Decisions on Innovation: Meetings or Networks?

Within some streams of thinking in the management of innovation and product development, the crux is the manager's active engagement in the evaluation, selection and control of the various activities through gate and portfolio meetings in which information is presented and decisions are made that manage innovation projects at a distance. This traditional managerial perspective regards the meetings as (important) ‘obligatory passage points’ but cannot explain a number of observations that reveal few decisions being made at those meetings. A network process perspective on the management of innovation is derived as an alternative to the normative linear view. This alternative perspective makes it possible to explain how innovation projects actually consist of myriad actions, negotiations, and micro‐decisions in the effort to create strong networks, leaving few decisions for the official gate and portfolio meetings. Through the analysis of two cases, this paper demonstrates how project managers work to stabilize the network in order to involve numerous human and non‐human actors and to encourage more and more of them into joining the network. Successfully establishing stable networks and successfully filling the templates for their projects leaves little room – and requires little intervention – for decision makers at portfolio meetings, where approvals are sought rather than decisions made. This study explains how gate and portfolio management meetings are, in some instances, better viewed as checkpoints rather than as decision meetings, how decision making is displaced from the meetings, and how the use of gate and portfolio management systems have created a number of mandatory templates which must be dealt with by the project managers. These mandatory documents function as boundary objects between and among the different worlds of the actors involved and establish new obligatory passage points in the management process; thus boundary objects become transformed into obligatory passage points. Implications for managers and research are outlined, including methods of dealing with the management of product innovation projects when the focus shifts from planning, preparations and decision making toward the co‐creation of technology and markets and involves interessement of human and non‐human actors.