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Web conferencing tools have entered the mainstream of business applications.Using web conferencing for IEEE conferences has a good potential of addingvalue to both organizers and participants. Authors propose a concept of TrulyIntegrated Conference (TIC) according to which a multi-pointworldwide-distributed network of conference online authors/participants willenhance the standard (centralized) IEEE conference model, which requiresattendance of the participants in person at the main conference location. Theconcept entails seamless integration of the onsite and online conferencesystems, including data/presentation, video, audio channels. Benefits andchallenges of the TIC concept are analyzed. Requirements to the webconferencing system capable of supporting the TIC conference are presented andreviewed against commercial web conferencing tools. Case study of the IEEEToronto International Conference ? Science and Technology for Humanity, whichwas the first realization of TIC, is presented which analyzes various aspects(organizational, technological, and financial) of the integrated conference.

Designing a Truly Integrated (Onsite and Online) Conference: Concept, Processes, Solutions