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Performance of construction projects heavily depends on how well information is managed. Attracted by the many advantages that information technology (IT) may bring to construction information management, an electronic publication called Electronic Reference Library (ERL), which utilizes information storage and distribution methods enabled by Information Technologies, is jointly developed and maintained by Iowa Department of Transportation (IDOT) and Iowa State University (ISU) since 1998. After initial development, a new version of the ERL is released every six months by IDOT. As this process will continue in the foreseeable future, a well defined working procedure with effective and efficient methods on ERL maintenance will significantly reduce cost and time in the future. Based on the review of early research work of the ERL project and available technologies, a few tools and methods are propose and developed for the ERL maintenance task. To speed up HTML document preparation and error checking in PDF files, a method of using gawk and Perl scripts to automate the preparation and error checking procedures is discussed and proposed in this thesis. To make the scripting easier, a few changes are suggested to be made to the ERL file storage structure and the HTML codes. Documentation of the working procedures and a Project Specific Web Site (PSWS) were used in the ERL project to improve communication and share of knowledge. A few methods of collecting users' feedback were also discussed because user input has always been a major impetus and source for improving the ERL. Though only five documents are collected in the IDOT ERL currently, technologies reviewed in this thesis and methods proposed for ERL maintenance can be helpful for construction document management in a more generic context.

Developing a hypertext-based electronic reference library for a public transportation agency