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Gifts and weeding are two of the hardest jobs librarians face in an academic library. Trying to decide what is worth keeping versus what should be weeded is made especially difficult when you face major constraints: space, time, labor, and costs. Current workflows may or may not work and are dependent on your staffing, library priorities and the goals of your collection development policy. SUNY Geneseo's Milne Library created a free open-source and innovative tool called the GIST Gift & Deselection Manager, designed to manage a new workflow for the time-consuming gifts and weeding process. For gift workflows, the GDM uses several APIs (Application Programming Interface) to return a list of local and consortia holdings; creates automated "Keep" or "Do not keep" recommendations based on a customizable subject conspectus; imports library-enriched data such as award-winners or core title lists for effective decision-making; allows staff to route gift items to reviewers for analysis; provides a customizable donor acknowledgment letter and even more. For weeding & deselection workflows, the GDM uses the same APIs to return a list of consortia holdings and full-text availability from HathiTrust and Google Books; makes "Keep" or "Do not keep" recommendations based on holdings and full-text availability, conspectus data and weight of item; and allows for major weeding projects using a batch import process with OCLC or ISBN numbers.

The GIST Gift & Deselction Manager: Redesigning Gift and Weeding Workflow in the Library